Policies, guidelines and key information

General Information

A

Accreditation

Policies and Guidelines Governing the Accreditation of Foreign Representatives
Designation of Home-based Staff and on the Terminology Relating to Diplomatic and Consular Premises - Circular Note No. XDC-1760 of October 30, 1997
Consular Officers: Appointment and Admission of Career Consular Officers - Circular Note NO. XDC-1706 of October 20, 2001
Appointment of Honorary Consuls (information available upon request: xdc-accreditation@international.gc.ca)
Administrative - Technical Staff and Consular Employees - Travel Document Requirements - Circular Note No. XDC-2684 of October 30, 2008
Service Staff - Circular Note No. XDC-0457 of April 3, 2012
Children Aged 19 to 25 - Validity Period and Conditions of Acceptances - Circular Note No. XDC-1262 of July 13, 2010
Non-Resident Foreign Representatives - Circular Note NO. XDC-0708 of August 1, 2008
Military, Defence, Naval and Air Attachés - Guidelines on the Appointment of
Heads of Mission: see Heads of Mission

Identity cards

Policy Regarding Expired Acceptances and Identity cards - Circular Note No. XDC-2132 of July 8, 2014
Appropriate Use of Office of Protocol Identity Cards - Circular Note No. XDC-0625 of April 3, 2009
Guidelines Relating to Signature Specimens for the Identity Card - Circular Note No. XDC-2456 of October 24, 2006
Requirements Regarding the Submission of Photographs for New Appointments and Extensions (Renewals) of Acceptances - Circular Note No. XDC-2258 of October 24, 2006
Procedures for the Replacement of Lost or Stolen Identity Cards - Circular Note No. XDC-1404 of June 26, 2000

Airports

State, Military or Scientific Overflight Authorization
National Airport Courtesy Program - Circular Note NO. XDV-0421 of July 15, 2015
Parking at the Ottawa Macdonald-Cartier International Airport - Circular Note No. XDC-0044
Parking at the Pierre Elliot Trudeau International Airport in Montreal - Circular Note No. XDC-0421 of March 27, 2013
Toronto - Airport Restricted Area Passes - Circular Note No. XDC-0499 of March 2, 2005
Toronto - Security passes for persons meeting diplomatic couriers at the Lester B. Pearson International Airport - Circular Note No. XDC-1352 of June 26, 2000

Alcohol: see Imports

Awards

Policy Respecting the Awarding of an Order, Decoration or Medal by a Commonwealth or Foreign Government - Policy Respecting the Awarding of an Order, Decoration or Medal by a Commonwealth or Foreign Government
Approval of an Award of a Commonwealth and/or Foreign Order, Decoration or Medal to a Canadian Citizen - Circular Note No. XDC-2046 of November 10, 2010
Request for approval of an award of a Commonwealth and/ or Foreign Order, Decoration or Medal to a Canadian Citizen - Request for approval of an award of a Commonwealth and/ or Foreign Order, Decoration or Medal to a Canadian Citizen

B

Birth in Canada of Children of Foreign Representatives: see Immigration

C

Canada Reception Centres: see Airports
Canadian Citizens or Permanent Residents of Canada, Appointment of as Foreign Representatives - Circular Note NO. XDC-1407 of June 30, 2005

D

Diplomatic Bags

Canadian Policy and Practice on the Screening of Diplomatic Bags – Circular Note NO. XDC-0144 of January 28, 2011
Article 27 of the , included as Schedule I of the
Paragraph 23 to 28 of the – Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (Tariff Item No. 9808.00.00)
Domestic Workers in Diplomatic Households: Hiring a Domestic Worker & Related Accreditation Program - Hiring a Domestic Worker & Related Accreditation Program

E

Elections: Foreign Elections in Canada and Foreign Electoral Constituencies - Circular Note No. XDC-1264 of September 8, 2011
Electronic Travel Authorization (eTA) - Circular Note No. NMD-0001 of April 30, 2015
Emergency and Residential Contact Information - Circular Note No. XDC-1081 of November 5, 2013
Employment: see Family Matters

F

Family matters

Members of the Family Forming Part of the Household: The Case of Children, Parents and In-Laws - Circular Note No. XDC-0643 of April 25, 2005
Members of the Family Forming Part of the Household: The Case of Spouses and Unmarried Partners - Circular Note No. XDC-3196 of November 12, 2004
Employment of Family Members of Foreign Representatives
Fishing Licences - Circular Note No. XDC-9473 of October 22, 2018

H

Heads of Mission

Agrément Process and Other Formalities Relating to Bilateral Heads of Mission - Circular Note No. XDC-0394-4 of February 24, 2015
Appointment of Chargés d'affaires, a.i. and Acting High Commissioners - Circular Note No. XDC-0038 of January 6, 2011
Honorary Consular Officers: see Accreditation
Honours: see Awards
Hydro: Exemption on the Debt Retirement Charge (DRC) payable on electricity consumed in Ontario - Exemption on the Debt Retirement Charge (DRC) payable on electricity consumed in Ontario

I

Identity Cards: see Accreditation

Immigration and citizenship

Permanent Residence Status: Facilities offered to foreign representatives and their accompanying family members wishing to acquire permanent resident status - Circular Note No. XDC-0081 of January 27, 2012
Birth in Canada of Children of Foreign Representatives
Locally-Engaged Staff: What Missions Must Know and Do - Circular Note No. XDC-0605 of September 11, 2013
Interns: Guidance for Bilateral Missions - Circular Note No. XDC-0300 of April 15, 2013
Official travel section of the Passport Program at IRCC: see Official Travel Section of the Passport Program at Immigration, Refugees and Citizenship Canada (IRCC)

Imports

Alcohol & Special Events - Circular Note No. XDC-1367 of July 5, 2007
Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (CBSA) -
LCBO - Discover the World - LCBO – Discover the World
Imports of vehicles: see Vehicles
Impound of vehicles: see Vehicles

International Civil Aviation Organization (ICAO)

Diplomatic Agents and Consular Officers as Representatives to ICAO - Guidelines

Interns: see Immigration

L

LCBO: see Imports
License plates: see Vehicles

Locally-Engages Staff: see Immigration

M

Marriages Performed on Diplomatic and Consular Premises - Circular Note No. XDC-0874 of December 30, 2010
Military, Defence, Naval and Air Attachés: see Accreditation

O

Official Travel: About the Official Travel Section of the Passport Program at IRCC -
Mandate and Operations of the Official Travel Section of the Passport Program at IRCC - Circular Note No. XDC-5591 of March 21, 2016

P

Parking at airports: see Airports

Privacy

Safeguarding the Personal Information of Members of the Diplomatic Community - Circular Note No. XDC-0406 of April 2, 2004
Foreign Nationals: Access to Personal Information About Foreign Nationals - Circular Note NO. XDC-1594 of August 24 2010

Property

Acquisition, Disposition and Development of Real Property in Canada
Municipal Taxes in Respect to Real Property Used for Commercial Activities - Circular Note No. XDC-1922 of August 29, 2006
Updating Official Addresses of Foreign States in Canada - Circular Note No. XDC-4910 of October 28, 2015
Lieu of Personal Residences - Circular Note No. XDC-2157 of August 30, 2001
Lieu of Residence and Detachment of Members of Diplomatic Missions Outside the National Capital Region - Circular Note No. XDC-0650 of April 11, 2003

R

Radio Licences: Application for Licence to Install and Operate a Radio Station in Canada

S

Service of Originating Documents in Judicial and Administrative Proceedings Against the Government of Canada in other States - Circular Note No. JLA-1446 of March 28, 2014

Security and police matters

Requests for Protective Policing Services - Circular Note No. XDC-7028 of January 26, 2017
Driving Practices, Traffic Infractions and Parking Tickets: see Vehicles
Foreign Criminal Investigations: Protocol on Foreign Criminal Investigators in Canada - Circular Note NO. JLA-0142 of March 2, 2007
Requests for information regarding police (and other) investigations - Circular Note No. XDC-2109 of December 13, 2012
Collection of Personal Information, Building Information, and After-Hours Contact Details in the Event of an Emergency - Circular Note No. XDC-1122

Signing

Signing Authorities for the Importation of Goods (National Capital Region and Greater Toronto Area) - Circular Note No. XDC-0582 of April 12, 2012

Studies: see Family Matters

T

Tax on insurance premiums other than marine - Tax on insurance premiums other than marine

Tax exemptions and privileges

GST and HST Rebate Procedures - Circular Note No. XDC-1433 of July 3, 2008
Goods and Services Tax/Harmonized Sales Tax Rebate Procedures - Quebec Circular Note No. XDC-1310-2 of March 16, 2015
Introduction of the Harmonized Sales Tax (HST)

Circular Note No. XDC-0034 of January 20, 2010 in Ontario
Circular Note No. XDC-0850 of May 3, 2010 in Ontario (update)
Circular Note No. XDC-40 of April 15, 2013 in Prince Edward Island
Elimination of the Harmonized Sales Tax (HST) in and Reinstatement of Points-of-Sale Exemption of the Provincial Sales Tax (PST) in British Columbia - Circular Note No. XDC-0296 of March 28, 2013

Importation Tax Privileges: Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (CBSA) -
Rebate of the Federal Excise Tax (FET) on personal purchases of Fuel and Diesel
Refund of the Ontario Provincial Tax on personal purchases of gasoline fuel and diesel
Income Tax, Capital Gains Tax and Other Taxes Arising from Sources Within Canada - Circular Note No. XDC-0346 of April 20, 2006

V

Vehicles

Vehicles Purchase, Sale and Importation
Procedure for Transferring Special (red) Licence Plates in the Province of Ontario - Circular Note No. XDC-0792 of July 2nd, 2009
Automobile Insurance in Ontario - Circular Note No XDC-0149 of January 20, 2004
Use of Diplomatic Loading Zones in Ottawa - Circular Note No. XDC-1156 of November 14, 2013
Impaired Driving Policy - Circular Note No. XDC-0427 of March 14, 2001
Driving Practices, Traffic Infractions and Parking Tickets - Circular Note No. XDC-0821 of May 17, 2012
Impound Legislation in the Province of Ontario - Circular Note No. XDC-0224 of February 8, 2008

W

Waste and Recycling Collection (City of Ottawa) - Circular Note No. XDC-1758 of June 25, 2004

Footnotes

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